Job Description:

• Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
• Sorted emails to coordinate with Founder/Chairman of the Board; take dictation if necessary and respond electronically as per his advice.
• Coordinate and/or report all office-related issues to Founder/Chairman of the Board
• Delegate task / give instructions to HODs and employees on behalf of the Founder/Chairman of the Board. (via email or verbally)
• Responsible for maintaining corporate confidentiality
• Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
• Receiving/Accommodating Founder’s guests/VIPs and/or visitors at all levels.
• Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
• Handles and screens incoming calls for the Founder/Chairman of the Board (mobile and land line).
• Attend incoming internal calls (Chairman's office).
• Attend and respond to queries of HODs and employees (via internal calls or email).
• Coordinate HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
• Handles petty cash fund (Chairman's Office) liquidation and monitor daily balance.
• Keeps the Founder’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc.
• Take/receive instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others)
• Bring Up File Updating and Follow Up.

Qualifications:

• Nationality and gender: Arab nationail, ONLY MALE
• Excellent English written and spoken is mandatory
• Bachelor in any Engineering discipline: IT, Mechanics, Electronics and other
• Must have ILI in Oil & Gaz experience
• min 3 years of experience in busy PA role for high management in medium-large organization
• Excellent Ms.Office skills: Word, Excel, PPoint, Visio,
• Excellent knowledge and skills in additional graphical applications/mobile applicationsAny previous experience in busy coordination role is would be also an advantage.
• Person should be ready to take care of all level support matters from serving tea/coffee to his VIP visitors to speaking on his behalf during his travel.
• Also personal and corporate matters of Chairman to be taken into consideration and to be executed in organized manner.
• Main challenge of this position is ability of candidate to priorities matters correctly and respond pro-actively, remember all matters/remind on time to Chairman. Person should support full time Chairman and release load of small matters in order for chairman to take concentrate on global issues/strategy