Job Seeker
Executive Administrative Assistant
CATEGORY
Administration
TITLE
Administration
LOCATION
Cairo,
Egypt
EXPERIENCE
6 - 9
TYPE
SALARY
Negotiable
PUBLISH DATE
05 Oct, 2022
(4 years ago)
A multinational company located in Sheraton is hiring an Executive Administrative Assistant position
RESPONSIBILITIES
Job Description:
- Supervise the coordination of a complex calendar for the General Manager.
- Meet and greet General Manager Clients and Visitors.
- Prepare correspondence, reports, and materials for publications and presentations.
- Organize the planning of trade shows, conventions, and seminars; handle booking of location.
- Answer, screen, and forward incoming phone calls.
- Set up accommodation arrangements for company foreign visitors.
- Determine the nature of each meeting or appointment and ensure materials and support data are provided.
- Organizes and attends Board meetings (OGM & EGM), creates, transcribes, and distributes meeting agendas and minutes.
- Follows up on Board actions taken and notifies appropriate parties; drafts Board resolutions for review and approval.
- Collaborate with printers on the design and printing of logo changes, letterhead, envelopes, business cards, literature, presentation folders, and product line inserts & settle rate & agreement.
- Responsible for creating a new deal with suppliers; ordering and maintaining office stationery, forms, and equipment.
- Liaise with Travel Services to set up deals and agreements.
- Manage all travel issues such as hotel agreements, ticketing, car rentals, and leisure holidays by negotiating rates & signed contracts.
- Assist out-of-town candidates with travel, hotel, and car service arrangements.
- Execute word processing projects, including large-scale mailings, correspondence, and manuals.
- Organize the process of preparing tenders.
- Follow up with staff members on assigned tasks and keep the General Manager updated until such tasks are fully executed.
- Manage the General Manager's office to ensure confidentiality and integrity are maintained at all times handle all translation of official documents from English to Arabic and vice versa.
- English and Arabic language proficiency in writing and speaking. French Language knowledge is preferred.
- Communication skills (internal/external network of contacts)
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Bachelor's degree required
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives or in managerial position.
- Ability to prioritize and meet deadlines, Keep information confidential.