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Procurement & Fleet Administrative Assistant

Job Description :

Handle all administration work related to Procurement/Fleet Department
Handle day to day fleet activities and operations Liaise and coordinate between different stakeholders.
Archive documentation in accordance with defined policy.
Ensure best implementation of Fleet polices & procedures, and assist in preparing regular compliance reports.
Maintain knowledge of all organizational and governmental rules affecting Fleet, and provide information about these rules to organization staff members, key stakeholders, business partners and to vendors.
Support the implementation of regional and global Fleet initiatives including management of local compliance.
Handle different processes (for ex. Ariba system, payments, purchase process, transfer of ownership).
Handle the insurance category including accident management, add/remove insurance policies and liaise between the insurance company and the Finance.
Implement and follow up with the fleet safety program.
Assist in vendor assessment and evaluation at least on yearly basis
Responsible for the submission of all fleet data through Global Fleet System on quarterly basis
Follow up with DDQs
Assist in providing reports when needed
Manage invoices and coordinate with Finance team & vendors
Maintain Fleet data for each car
Manage the Fleet system

Qualifications :

University graduate
2-5 years of experience as Admin assistant (Fleet background is preferable)
Excellent communication skills in spoken and written English and Arabic
Ability to operate under pressure, meet tight deadlines and coordinate multiple tasks at the same time.
Goal-oriented team player with effective interpersonal skills
Excellent MS office.
Demonstrated good knowledge of fleet principles