Responsibilities:

• Manage complex and ever-changing calendars for multiple Directors.
• Coordinate detailed international and domestic travel, including flights, accommodation, and transport.
• Organise executive meetings, board sessions, and cross-functional briefings, including agendas, logistics, and minutes.
• Book and manage high-level dinner appointments, offsites, and client engagements.
• Serve as a key liaison between Directors and internal/external stakeholders, always maintaining professionalism.
• Track deadlines and manage priorities across several ongoing workstreams.
• Handle confidential documents and maintain efficient digital filing systems.
• Prepare and format reports, presentations, and proposals.
• Support internal coordination across large project teams and partner networks.
• Provide flexible administrative support, including some personal assistance, as required.
• Working Type: Fully Remote.

Requirements:

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Fluent in English and French (spoken and written).
• Personable, confident, and able to engage with individuals across all levels and cultures.
• Demonstrated ability to manage competing requirements and stay calm under pressure.
• Strong multitasking, problem-solving, and time-management skills.
• High attention to detail and discretion in handling sensitive matters.
• Proficient with Microsoft Office, Google Workspace, and communication tools like Zoom or Slack.
• Familiarity with project, procurement, construction, or technology sectors is a plus.